Privacy Policy

This Privacy Policy explains how Forward Deployed Hiring (“Forward Deployed Hiring”, “we”, “us” or “our”) handles personal information collected through forwarddeployedhiring.com (the “Site”) and in the course of our recruiting work. We help companies hire Forward Deployed Engineers (FDEs), so the information we hold is mostly professional: who you are, where you work, and what kind of role you are hiring for or looking for.

We do not sell personal information, and we only share a candidate’s details with an employer after the candidate has agreed.

Who This Policy Covers

This policy applies to:

Employers (“Clients”): people who contact us about hiring, or who work with us on a search.
Candidates: people who apply to our network or whom we approach about FDE roles.
Resource users: people who sign up to access our free guides, templates and tools.
Visitors: anyone browsing the Site.

It does not cover how Clients handle candidate information after they receive it. Once a Client has a candidate’s details, the Client’s own privacy practices apply. It also does not cover third-party websites we link to.

Information We Collect

Information you give us

What we collect depends on the form you fill in or how you contact us.

If you are hiring (the Start Hiring form):

your name and work email
your company name and company stage
details about the role, such as which role, how many hires, and whether it is on-site, hybrid or remote
anything else you choose to tell us in the notes field

If you are a candidate (the Apply form):

your name and email address
your LinkedIn URL
your current role
notes about your experience, such as a deployment you are proud of, and what you want next

If you access a free resource:

your name, work email and company
which resource you asked for

Other contact: if you email us, book a call, or speak with us during a search, we keep the content of those conversations. For candidates, this can include your resume, work history, skills, location, work preferences, compensation expectations and our notes from the technical screen and customer role-play. For Clients, it can include details about your team, hiring process and open roles.

Please do not send us sensitive information we have not asked for, such as health details, government ID numbers, or information about race, religion or immigration status.

Information we collect automatically

When you visit the Site, some information is collected automatically through cookies and similar technologies, including:

your IP address and approximate location derived from it
browser type, device type and operating system
pages you view, how you arrived at the Site, and when and how long you visit
whether you have submitted a form, so that your visits can be linked to the details you gave us

See the Cookies and Similar Technologies section below for details.

Information from other sources

For candidates, we may also collect professional information that is publicly available, such as your LinkedIn profile, GitHub, personal website or published work, and information from people who refer you to us. For Clients, we may look up publicly available company information.

How We Use Information

We use personal information to:

Provide our recruiting services: match candidates with roles, run our vetting process, prepare shortlists, schedule conversations and keep both sides updated.
Respond to you: reply to form submissions and emails, and set up calls.
Deliver free resources: give you access to the guides and tools you asked for and email you a copy.
Stay in touch: send occasional emails about FDE hiring, new resources or relevant roles. You can unsubscribe at any time using the link in the email or by writing to us.
Run and improve the Site: understand which pages and resources are useful, fix problems and plan new content.
Keep things secure: prevent spam, fraud and misuse of the Site.
Meet legal obligations: comply with the law, respond to lawful requests, and protect our rights and the rights of others.

We do not use personal information for automated decisions about whether a candidate is put forward. Those decisions are made by people.

If you are a candidate, we will only share your resume, profile, vetting notes or other identifying details with a specific Client after you have agreed to be considered for that Client’s role. We do not post candidate profiles publicly or circulate them to employers without permission.

If you are a Client, we may share your company name, the role and basic details about your hiring process with candidates so they can decide whether they are interested.

With service providers

We use a small number of trusted companies to run our business. They can only use personal information to provide their services to us:

HubSpot: our CRM. HubSpot captures Site form submissions, stores contact records, sends our emails, and sets cookies that track Site visits.
Vercel: hosts the Site and, like any web host, processes technical data such as IP addresses in server logs to deliver pages and keep the Site secure.
Google Fonts: serves the fonts used on the Site. When your browser loads a font, Google receives your IP address and basic browser information.
Email, calendar and scheduling tools we use to talk with you and book calls.

For legal reasons and business changes

We may disclose information if the law requires it, to respond to valid legal process, or to protect the safety, rights or property of Forward Deployed Hiring, our users or others. If our business is sold, merged or reorganized, personal information may transfer to the new owner, who must continue to protect it in line with this policy.

We do not sell your information

We do not sell personal information, and we do not share it for cross-context behavioral advertising. We do not use advertising cookies on the Site.

Cookies and Similar Technologies

Cookies are small files a website stores in your browser. We use:

HubSpot tracking cookies (such as hubspotutk, __hstc, __hssc and __hssrc). These recognize returning visitors, count sessions, and connect your visits to a contact record once you submit a form. They help us understand how people use the Site and follow up on inquiries.
Browser storage for free resources. When you sign up for a resource, we save a small note in your browser’s local storage so you do not have to fill in the form again for our other resources. It contains no personal details and stays on your device.

You can block or delete cookies through your browser settings, and most browsers let you clear local storage too. The Site will still work if you do, but you may need to fill in the resource form again, and we will not be able to link your visits to your inquiry.

How Long We Keep Information

We keep personal information only for as long as we need it for the purposes in this policy:

Clients and prospective Clients: for as long as we have a working relationship, and afterwards for as long as needed to keep business records and meet legal obligations.
Candidates: while you are part of our network, so we can tell you about roles that fit. You can ask us to remove you at any time.
Resource sign-ups: until you unsubscribe or ask us to delete your details, unless we have another relationship with you.
Technical and analytics data: for the periods set by our service providers’ standard settings.

We review our records from time to time and delete or anonymize information we no longer need. We may keep some information longer where the law requires it or to resolve disputes.

How We Protect Information

We use reasonable technical and organizational safeguards to protect personal information, including encrypted connections (HTTPS) on the Site, access limited to the people who need it, and reputable service providers with their own security programs. No website or storage system is completely secure, so we cannot guarantee absolute security. If you think your information has been put at risk, please contact us right away.

Your Choices and Rights

Wherever you live, you can:

Unsubscribe from our emails using the link in any message.
Ask what we hold about you, and ask us to correct or delete it.
Withdraw consent to be put forward to Clients. This will not undo introductions already made, but we will not share your details with new Clients.
Manage cookies through your browser settings.

To make a request, email hello@forwarddeployedhiring.com. We may need to confirm your identity before acting on it, and we will respond within the time the law requires.

California Privacy Rights

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, “CCPA”), gives you additional rights.

What we collect. In the past 12 months we have collected these categories of personal information, from the sources and for the purposes described above:

identifiers, such as name, email address and IP address
professional or employment-related information, such as company, job title, work history, LinkedIn URL and interview notes
internet or other electronic activity, such as pages viewed and interactions with the Site
approximate location derived from your IP address
inferences, such as which roles might suit a candidate

We do not intentionally collect sensitive personal information, and we do not use it to infer characteristics about you.

Who we disclose it to. We disclose these categories for business purposes to the service providers listed above and, for candidates who agree, to Clients. We do not sell personal information or share it for cross-context behavioral advertising, and we have not done so in the past 12 months. We do not knowingly sell or share the personal information of anyone under 16.

Your rights. You have the right to:

know what personal information we have collected about you, where it came from, why we use it and who we disclose it to;
get a copy of that information;
ask us to delete it, subject to legal exceptions;
ask us to correct inaccurate information;
opt out of the sale or sharing of personal information (we do neither); and
not be treated differently for using any of these rights.

How to use them. Email hello@forwarddeployedhiring.com with “California Privacy Request” in the subject line. We will confirm receipt within 10 business days and respond within 45 days, or tell you if we need up to 45 more days. We will verify your request by matching the details you give us with what we hold. You can use an authorized agent, but we may ask for proof that you gave them permission and may confirm your identity with you directly.

Residents of other US states with consumer privacy laws can make similar requests in the same way, and we will honor them as those laws require.

Visitors from Outside the United States

Forward Deployed Hiring is based in the United States, and our service providers may process information in the United States and other countries. If you contact us from outside the US, your information will be transferred to and handled in the US, where data protection laws may differ from those where you live. Where the law requires, we rely on appropriate safeguards, such as our providers’ standard contractual clauses, for these transfers.

If you are in the European Economic Area, the United Kingdom or Switzerland, we process your information on these legal bases:

legitimate interests: running a recruiting business, responding to inquiries, contacting candidates about relevant roles and improving the Site;
contract: taking steps you ask for before entering into an agreement, and performing it;
consent: for example, before sharing a candidate’s details with a Client, where you can withdraw consent at any time; and
legal obligation: where we must keep or disclose information.

You also have the right to access, correct, delete, restrict or object to our use of your information, to receive it in a portable format, and to complain to your local data protection authority. To use these rights, email hello@forwarddeployedhiring.com.

Children’s Privacy

The Site and our services are for working professionals and businesses. They are not directed to children, and we do not knowingly collect personal information from anyone under 16. If you believe a child has sent us information, please contact us and we will delete it.

Links to Other Websites

The Site may link to websites and tools run by others, such as a scheduling page or LinkedIn. Their privacy practices are their own, and we encourage you to read their policies.

Changes to This Policy

We may update this Privacy Policy as our services, tools or the law change. When we do, we will post the new version here and update the “Last updated” date above. If we make a significant change, we will make reasonable efforts to let you know, for example with a notice on the Site or by email.

Contact Us

For questions about this policy or to make a privacy request, email hello@forwarddeployedhiring.com.

Forward Deployed Hiring · forwarddeployedhiring.com